Privacy Policy

A&A Clinical Research: Privacy Policy

Last Updated: 4 December, 2025

1. Who We Are

A&A Clinical Research (“A&A,” “AAA,” “we,” “our,” or “us”) is an organization focused on clinical research and health-related studies. We conduct ethically-reviewed research designed to advance scientific knowledge, support innovation in healthcare, and contribute to improved patient outcomes.

Our website address is: https://aaaclinicalresearch.com

2. Purpose of This Privacy Policy

This policy explains:

  • what personal information we collect

  • how we use it

  • how we protect it

  • with whom it may be shared

  • your rights regarding your information

Because we support clinical trials, we may collect sensitive personal and health information. We are committed to protecting that information in accordance with applicable laws, regulations, ethics board requirements, and industry standards.

3. Personal Information We Collect

We may collect the following categories of information:

a) Website Interactions

  • IP address

  • browser type

  • device information

  • site usage patterns
    (Used to improve website performance and security)

b) Inquiry or Contact Forms

If you request information about clinical trials or screening, we may collect:

  • name

  • phone number

  • email address

  • city or province

  • health-related questions necessary to determine eligibility

c) Pre-Screening or Enrollment

If you complete an eligibility or pre-screening questionnaire, we may collect information such as:

  • age or date of birth

  • BMI or weight history

  • medical conditions

  • medications

  • sleep, metabolic, or lifestyle history (if relevant to a study)

  • health history required for screening

We collect only the information necessary to assess eligibility or conduct research.

d) Clinical Trial Participation

If you proceed into a research study, additional information may be collected under a formal informed consent form specific to the trial.
This may include:

  • demographic details

  • medical test results

  • clinical outcomes

  • ongoing research data collected throughout your participation

All research-related data is handled separately from general website interactions and is protected under health ethics regulations and site-specific consent forms.

4. How We Use Your Information

Your information may be used to:

  • determine eligibility for a clinical trial

  • contact you about study opportunities

  • schedule appointments

  • comply with regulatory or safety requirements

  • support scientific analysis and reporting

  • fulfill research ethics obligations

  • maintain secure records and audit trails

If you become a participant, your information may be used for scientific publications or clinical submissions in an anonymized or de-identified form only.

5. Legal Basis for Processing

We collect and process personal information on one or more of the following bases:

  • Your consent (e.g., when submitting screening forms)

  • Compliance with applicable laws or regulations

  • Legitimate research interests aligned with ethical standards

  • Public interest in scientific or healthcare advancement

6. Research Ethics & Regulatory Compliance

A&A Clinical Research operates in accordance with applicable laws and research standards, including but not limited to:

  • Canadian privacy legislation (e.g., PIPEDA, provincial health privacy laws such as PHIPA in Ontario, if applicable)

  • Tri-Council Policy Statement: Ethical Conduct for Research Involving Humans (TCPS2)

  • Good Clinical Practice (ICH-GCP)

  • Health Canada or U.S. FDA regulations, when applicable

Studies may also be reviewed by an Institutional Review Board (IRB) or Research Ethics Board (REB).

7. Cookies and Technical Tracking

Our website may use cookies or analytics tools to:

  • maintain security

  • understand web traffic patterns

  • improve user experience

Cookies do not store clinical, medical, or trial-related data.

You may disable cookies through your browser settings.

8. Data Security

We employ administrative, physical, and technical safeguards to protect all personal information, including:

  • encrypted storage

  • secure servers located in Canada or with equivalent protections

  • restricted access for authorized research staff only

  • audit logs and monitoring

Access to health or research data is limited strictly to team members with a legitimate need.

9. Data Sharing

We do not sell your data.

We may share information only with:

  • research sponsors (e.g., pharmaceutical companies or academic partners)

  • clinical sites or investigators

  • ethics oversight committees (REB/IRB)

  • regulatory authorities (e.g., Health Canada), when required

  • trial auditors or safety monitoring boards

Where possible, information shared for research purposes is anonymized or coded.

We do not share personal information for marketing purposes.

10. Data Retention

Information is retained only as long as required to:

  • meet research regulatory and ethics obligations

  • comply with legal retention timelines

  • complete study analyses or reporting

Clinical trial records may be legally required to be retained for a fixed number of years depending on regulatory policy.

Personal information collected through general inquiries will be deleted once no longer required.

11. Your Rights

Depending on your jurisdiction, you may have the right to:

  • request access to your information

  • correct inaccuracies

  • withdraw consent (where applicable)

  • request deletion of certain personal data

  • ask how your data has been used or shared

Requests may be limited if legal or regulatory retention is required.

To make a privacy request, contact us at:
mail@aaaresearch.ca

12. Research Consent

Participation in any clinical trial involves a separate, formal informed consent process that describes:

  • study purpose

  • risks and benefits

  • data handling

  • confidentiality protections

  • withdrawal rights

This Privacy Policy does not replace a study-specific consent form.

13. External Links & Embedded Content

Our website may contain links to external pages, videos, or hosted content.
Those sites may collect data separately according to their own policies.

14. Website Accounts or Comments

At this time, A&A Clinical Research does not offer public commenting, user forums, or blog accounts.
If these features are added in the future, additional privacy details will be provided.

15. Children

We do not knowingly collect information from individuals under the legal age of consent without appropriate guardian approval and ethics compliance.

16. Updates to This Policy

We may update this policy periodically.
The “Last Updated” date at the top reflects the current version.

17. Contact Us

For privacy questions, data requests, or concerns, contact:

A&A Clinical Research 
Email: mail@aaaresearch.ca
Phone: 905.458.9033

Testimonials

“This is the second clinical trial I’m in. I was coming back because I was getting the benefits of the Osteoarthritis Study. I was involved in it for my knees which were giving me a lot of pain and Dr Aggarwal has been very helpful with these clinical studies in supporting me to strengthen my knees as well as taking the pain away.”

Osteoarthritis Clinical Trial Participant

“Dr Aggarwal and his entire research group are an experienced and dedicated group of professionals. They have an excellent research set up and on a recent dyslipidemia were the highest enrolling site for this trial.”

Eli Lilly Canada Inc.

“You and your team achieved global First Patient Visit in this important study. Congratulations and thank you very much for all your effort to make this great achievement.”

GlaxoSmithKline

“Kudos to site 1036 (A&A Research) in Canada for being the highest performing site – what I have seen of their data (via SAF09) this site also delivers high-quality data.”

Pfizer Worldwide R&D